Privacy Policy

Last updated: October 21, 2025

1. Introduction

Welcome to The Gratitude Portal ("we," "our," or "us"). We are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

2. Information We Collect

We collect information that you provide directly to us when you:

  • Register for an account
  • Create or modify your profile
  • Share appreciations
  • Communicate with us

The types of information we may collect include:

  • Personal identifiers (name, email address, username)
  • Profile information (biography, profile picture)
  • Content you share (appreciations, comments)
  • Authentication data (if you log in using third-party services)

Automatically Collected Information

When you visit our website, we automatically collect certain information about your device, including:

  • IP address
  • Browser type and version
  • Operating system
  • Pages visited and time spent
  • Referring website

Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our website and store certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

We use the following types of cookies:

  • Essential cookies: Necessary for the website to function properly
  • Preference cookies: Enable the website to remember your preferences
  • Analytics cookies: Help us understand how visitors interact with our website
  • Marketing cookies: Used to track visitors across websites to display relevant advertisements

3. How We Use Your Information

We use the information we collect for various purposes, including to:

  • Provide, maintain, and improve our services
  • Create and manage your account
  • Process your requests and transactions
  • Communicate with you about our services
  • Monitor and analyze usage patterns
  • Protect against unauthorized access and fraud
  • Comply with legal obligations

4. Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

  • Consent: You have given clear consent for us to process your personal data for specific purposes.
  • Contract: Processing is necessary for the performance of a contract with you.
  • Legitimate Interests: Processing is necessary for our legitimate interests, provided those interests don't override your fundamental rights and freedoms.
  • Legal Obligation: Processing is necessary to comply with a legal obligation.

5. Data Sharing and Disclosure

We may share your information with:

  • Service Providers: Third-party vendors who perform services on our behalf (hosting, analytics, etc.)
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

7. Your Rights

Under the GDPR and other applicable data protection laws, you have certain rights regarding your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can request that we correct inaccurate or incomplete information.
  • Right to Erasure: You can request that we delete your personal data in certain circumstances.
  • Right to Restrict Processing: You can request that we restrict the processing of your data in certain circumstances.
  • Right to Data Portability: You can request a copy of your data in a structured, commonly used, machine-readable format.
  • Right to Object: You can object to our processing of your personal data in certain circumstances.

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

9. International Data Transfers

Your information may be transferred to and processed in countries other than the one in which you reside. These countries may have data protection laws that are different from those in your country.

10. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children under 16. If we become aware that we have collected personal data from a child under 16, we will take steps to delete that information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

The Gratitude Portal
Email: privacy@gratitudeportal.com
Address: 123 Gratitude Way, Appreciation City, 12345

13. Data Protection Authority

If you are a resident of the European Economic Area and believe we are processing your personal data unlawfully, you have the right to lodge a complaint with your local data protection supervisory authority.